YJIS Policy on the Use of Generative AI and AI-Assisted Tools
The following reflects the current guidelines adopted by YJIS regarding the use of Artificial Intelligence (AI). YJIS reserves the right to periodically update the policy according to innovations in the field of AI technology and AI regulation. All authors, reviewers, and editors must comply with the most recent version of these guidelines at the date of submission or review.
Authorship and accountability
- AI systems such as large language models cannot be listed as authors or coauthors.
- Authors remain fully responsible for all content produced with AI assistance, including the accuracy of facts, proper citation, and absence of plagiarism or fabricated data.
Permitted use of AI for authors
The following uses are permitted with transparent disclosure:
- Language and formatting support (grammar, spelling, copy-editing) as well as translation assistance.
- Assistance in searching, summarizing, and explaining publicly available sources. The author bears the responsibility to read and verify the sources for accuracy.
Prohibited uses of AI for authors
- AI-generated text, analysis, data, code, images, or graphics in the manuscript.
- AI-generated citations and references. Generative AI cannot be listed as a primary reference source.
- AI-generated information that the author cannot verify the original source of.
- Uploading non-public or confidential data (e.g., embargoed datasets, identifiable human subjects data) into third-party tools that may store input/output.
In all cases, the authors are responsible for checking and verifying the integrity of information obtained with the assistance of AI to ensure the accuracy of the final manuscript. Failure to comply (e.g., undisclosed AI generation; confidentiality breaches) may lead to desk rejection, withdrawal, correction, or retraction, and notification of institutions or funders when appropriate. The same measures may also apply to those authors who disclose the AI usage if it is found that the AI usage was unethical.
Mandatory disclosure statement (authors)
All submissions must include an “AI usage disclosure statement”.
Disclosure statement example (AI was used):
AI Use Disclosure: “The author used Grammarly (v.X) for grammar and spell-checking. In addition, the author used ChatGPT (OpenAI, GPT-4.1) to: (1) translate primary sources from Korean to English, (2) assist in formatting citations for sources used in the manuscript, and (3) troubleshoot code and error messages in R/R Studio. All AI-assisted content was verified and edited by the author.”
Disclosure statement example (no AI used):
“The authors declare no use of generative AI or AI-assisted tools in the preparation, analysis, or visualization of this manuscript.”
Guideline for editors and reviewers
- Confidentiality is of utmost importance. Reviewers and editors must not upload manuscripts, review content, or authors’ data into public or non-contracted AI tools.
- Reviewers remain responsible for the accuracy and originality of their reviews and must not delegate any judgment to AI.